Document Destruction 2022 – Which Documents Go Through the Shredder?
Document destruction for 2022 has officially begun. Why? Because many companies are clearing out their archives to make space for new records. This raises the question: which documents can be disposed of? The answer depends on the type of information contained in the documents. Different destruction timelines apply to medical records, tax documents, and employee-related files. These timelines are strictly regulated by law and influenced by several factors. Therefore, before destroying anything, make sure it’s allowed this year.
How to Destroy Documents Containing Personal Data?
You can’t destroy any document whenever it suits you. The destruction process itself must adhere to specific procedures. Keep in mind that document destruction is also considered data processing and is regulated under the General Data Protection Regulation (GDPR). Failure to comply with these rules can result in legal consequences.
Before destroying business documents, consider the following:
- Have we ensured the process is conducted securely by trained personnel?
- What is the risk of the information in these documents falling into the wrong hands?
- Have we documented the destruction procedure properly, and can we prove compliance with all requirements?
Unfortunately, many business documents are simply thrown in the trash, where they’re accessible to anyone, increasing the risk of data leaks. Before deciding to handle document destruction in-house, consider collaborating with companies specializing in secure document disposal.
Document Destruction 2022 – Who Handles Document Shredding?
Professional document destruction is handled by companies with the necessary certifications, standards, and specialized machines. Archives sent to these companies are transported in secure containers and managed by qualified personnel. The entire destruction process takes place in a designated, secure room under constant surveillance. These companies follow strict legal procedures, ensuring compliance.
An additional benefit of document destruction is the production of shredded paper, which gets a second life in paper mills.
Metkom is one such company specializing in professional document destruction. Learn more about our services here: Professional Document Destruction.
How Much Does Document Destruction Cost?
Given the convenience, legal requirements, responsibility, and time savings for employees, many companies and institutions choose to outsource document destruction.
The cost of this service depends on several factors, including:
- The volume of documents to be destroyed,
- Print color,
- The packaging format (e.g., folders, binders).
Additionally, if your organization’s policies require it, you can opt for extras such as GPS-tracked transportation or video recordings of the destruction process.
Each quotation should be tailored to the client’s needs and requirements.
Let Metkom help you securely and professionally manage your document disposal. Contact us for an individualized quote.